Federal and State laws require employers to report newly hired and rehired employees to a central registry. New hire reporting helps Tennessee Child Support Services do two things: (1) locate parents who owe support, and (2) speed up the payment of support through income withholding.

How to Report

Many reporting options are available. Report new hires via:

• Mail or fax. Send a Tennessee New Hire form or copy of an employee's W-4 for each new or re-hired employee to:

New Hire Operations Center
P.O. Box 140700
Nashville, TN 37214
(615) 884-2827 (fax)

• Internet. Report new hires online at www.tnnewhire.com
  
  
• Magnetic tape or floppy disk. Call the Tennessee New Hire Center at (888) 715-2280 for more information about these reporting methods.

Who to Report

You must report all newly hired employees in Tennessee. This includes re-hired employees who return to the payroll after 30 calendar days. To determine if someone qualifies as an employee, consult the Tennessee Code Section 36-5-1101(5). 

When to Report

Employers are required to report within 20 days from date of hire or rehire. If you report electronically or magnetically, report every two weeks, but no later than 16 days from the date of hire or rehire.

Multi-state Reporting

To simplify the process for businesses with employees in more than one state, federal law allows you to report all new hires to a central location. The following steps outline the multi-state reporting process:

1. Choose one state to which you will report;
2. Report electronically; and
3. Submit a letter to the Secretary of Health and Human Services at:

Office of Child Support Enforcement
Multi-state Employer Registration
P.O. Box 509
Randallstown, MD 21133

Include your company's:

• Federal Employer Identification Number (FEIN);
• Company name;
• Address;
• Telephone number;
• State chosen to receive reports;
• List of states where you have employees; and
• Contact person name.

If you are a multi-state employer with multiple FEINs, list the numbers and names of the companies on a separate sheet.

Link to Frequently Asked Questions About New Hire Reporting